People Ops & Talent Co-ordinator

The Role

Location: Dublin (Hybrid)

Working within the global People Team, this is an exciting role providing comprehensive support to the business during all stages of the employee life cycle. It is an ideal role for an enthusiastic People Ops & Talent Co-ordinator seeking to develop their career in a people-related field, supporting a positive employee experience. The People & Talent Co-ordinator will have strong organisation skills, be a self-starter with excellent attention to detail, and have the ability to demonstrate initiative and efficiency in all aspects of the role. 

The focus of the People Team will change frequently in response to our business requirements. Therefore, the HR Co-ordinator will take a flexible approach to work and be confident working in a fast-moving environment. 

Primary Duties & Responsibilities  -(Include, but are not limited to, the following areas): 

Employee Lifecycle: 

• Draft and execute employment contracts, co-ordinate probation and exit process documentation, administer work permit applications, and issue letters to support changes (promotion, retirement, etc.). 

• Manage the onboarding process, including first day orientation, and support managers with initial scheduling and integration of new team members. 

• Administer benefit schemes for all global locations. 

• Track and manage all leave types (e.g. annual, maternity, paternity, and absence due to illness). 

Engagement, Communications & Culture 

• Participate in and contribute to various People projects in areas such as employee engagement, wellbeing, culture, reward, and compliance. 

• Support the HR team with employee comms and updates. 

• Support the co-ordination of people team events. 

Recruitment: 

• Support hiring managers in posting roles to our ATS system and ensure the correct approval process is followed. 

• Schedule interviews and ensure teams have access to the correct support documentation (e.g. interview templates and competency questions). 

• Check pre-employment references. 

Payroll Administration: 

• Coordinate payroll information for global office locations and prepare payroll input files for our outsourced payroll partners in Ireland, NL, UK, and China. 

• Deal with all aspects of the payroll process, including BIK, pension, and other statutory and voluntary additions/deductions. 

• Input changes monthly for our Employer of Record partners 

Reporting & analysis: 

• Support the wider People Team by producing relevant reports, presentations, documents and analysis as needed. 

• Complete quarterly CSO returns and government-mandated reporting for locations outside of Ireland. 

• Liaise with the finance team regarding audits and any documentation required from HR. 

Essential Skills & Experience 

• 1-2 years’ experience in an HR function within a busy operational environment. 

• Excellent analytical and administration skills with a focus on accuracy, quality, and confidentiality. 

• Experience managing and supporting recruitment processes. 

• Experience in administering payroll in a multinational company. 

• Proficiency with Microsoft Office applications, including SharePoint, PowerPoint and PowerBI 

• Highly organised with a strong ability to prioritise workload and work on own initiative. 

• Ability to work under pressure, to tight deadlines, and manage change effectively. 

• Excellent communication skills with fluency in written and verbal English. 

• Proven numerical and analytical skills for the purpose of providing strong analysis and reporting. 

• Proven ability to act with confidentiality and discretion. 

• Natural ability to build relationships at all levels within the organisation. 

Advantageous 

• Experience using HRIS systems (Sage People an advantage). 

• Qualified to degree level in Business or HR, preferably CIPD qualified.